Posts Tagged ‘Psychology’

My point based motivation system (draft)

We all have bad periods now and then in life.  When things go well for us,  most of us have motivation naturally because we are feeling good with our selves and our self confidence is high and we can sort our priorities as we go.

We also can appreciate the priorities in our every day tasks well when we are in balance.

This system is not really necessary for those periods when you are in control and everything flows perfectly and smoothly. It is for those periods when you really want to go on a safe autopilot to get the most out of your day and to eventually get back on track again to that good level of self confidence and balance in your daily tasks.

Having said that, it does not mean to follow this system, is bad when you feel good with yourself, it actually can improve your efficiency anyway. I will explain why, this is the case more later.

So how does it work?

The main thing is that during a day a persons has a number of work tasks, a number of organisational tasks, a number of routine tasks and a number of voluntary tasks, and a number of unknown first time occuring tasks or rare unregular tasks etc.  Which one to do during a day and when? And can some tasks be skipped etc?

Well, the thing is that over time a list of tasks is generated with different priorities (weights) put on each task. They sort of are quite easy to sort and to understand their importance if you analyze them individually and separately. I will do that later in a later section or in another article part.

For now you just accept my default list tasks and values and hope I evaluate these tasks correctly and have a good list.

You can always add tasks or change it depending on your own analysis and preferences and personality. We are all humans and not robots. This system is meant to be customizable to any persons needs and situation in a certain period of that persons life.

What I am explaining here is only the basic principles of the system, you will need some imagination and some work to make it work well for you! Nothing in life comes for free.

So, what tasks do we have during a day? Well the list is long. It can be very detailed and it can be less detailed. Its all up to you. I won’t compile a perfect list, because it will never be perfect for you.

Some things are sort of unnecessary to write because you do them anyway. And some things are good to have written so you actually get a reminder of what useful/good things you can do during a day.

However we can divide them in the following order crudely.

  • Things you will do anyway (wake up, breathe, go to the toilet) (0)
  • Things that you need to do to keep a home/office/homeoffice orderly. (1)
  • Things you need to do to plan your worklife and move that ahead. (2)
  • Things you need to do to plan and move your selfdevelopment ahead. (3)
  • Things you need to do to keep your partner/family/friends/neighbours/pets  happy. (2-3)
  • Things you need to do to keep your work partners/work network happy. (3)
  • And things you need to make yourself happy in several aspects: (2)
  • health, ego, sexual needs, self development, food, drink

There  could be more sections, it all depends on the level detail you want to use this system or that you need to use this system. The weights are set as you find them important. But realize that you need to understand why something gives 3 points and something only gets 1 in your system. It needs to be well thought out.

Some basic examples are the following:

  • Wake up in good time (3)
  • Check the mail (1)
  • Open the mail (1)
  • Act on the mail (2)
  • Drink regularly (1)
  • Take daily excercise, longer break (3)
  • Take daily exercises small breaks (1)
  • Eat or  cook a meal (2)
  • Solve a new problem (2)
  • Solve an acute problem (4)
  • Solve a post phoned problem (3)
  • Decide to solve a problem later (post phone action)
  • A social action (2)
  • An ego boosting action (1)
  • An altruistic (non egoiistic) action) (2)
  • A long-term  action in any aspect (3)
  • A self treat, to make you enjoy life. (1)
  • A solution to a problem (2)
  • An awareness of of a problem you did not know you had. (3)
  • A definition of a problem you got aware of. (3)

Etc…the list goes on..and its just your imagination as a person and patience as a person that defines how much you want to systematize your life. And put that in perspective to what you need to have control over to have a good life under your circumstances.

A person with very little time on their hands, will get a lot more time over to personal things if they plan and systematize well.

A person that has not so much demands on themselves, can just satisfy with some basic tasks they need to define in this point system.

Why a certain task gets 3 and another just 1 or 2 or even 4 is a rather philosophical question. But most people would agree that throwing the garbage can every day is not as important as eating a good meal or get fresh air every day or call a friend. And to solve a heavy problem is way better than just take a walk every day. But if you do it simultaneously, that is just great! I wont go into that part more detailed in this article. Just use sound sense and you will be fine in evaluating your own scores for your tasks.

 Lets summarize:

Find out what you do every day. Sort them in categories. Put priority wrights on them. Find the exceptions that needs individual points. Decide to use a system of scores in this first version and update the weights and the systems scores on a paper to keep track of what weights you add to a task/task from a specific category. Follow the system. Count the scores you get every day. And note it down in some place where you can keep track of the other days scores. Diary, desktop notebook or your cellphone or a notebook of some kind. Whatever works best for you. And is practical, or you will tire of doing this every day.

That is the commitment, to try to do this every day. The system works even if you forget one day or two, but its better to keep a continuity if you want to gradually improve and feel efficient and harmonic and improve and get results in any part your life.

It should be a routine, something challenging you and to make you do and finish things to feel better. Those days you dont keep a score, will be blank days in the system and you really dont know how well you did those days.

Try to commit to the system and follow the basics, count the task scores and summarize. Its not that hard. It will take about 10 minutes every day.

I myself use now a customized workout program in my iPhone to easily count the score , but earlier I had a list of tasks written down and I just updated my scores in my head as the day passed on..and wrote down the result at the end of the day somewhere.

So why follow this system? It sounds a bit boring to keep count. I want my life to be free and flow as water. Well thats the thing, when you allow water to flow wherever it wants, sometimes there wont be enough water at the important places. Like in your body or in the bathtub or to your food or in your pets water bowl or in your mind to make you think good enough. This was just a meta fore.

Total freedom has the problem that it can take away the focus of the important things you really need to get done, in order to have any quality freedom and time to do it, at all.

Its like the money problem in a household. First you pay the important bills, then you make sure you have some money for food and transport. THEN you can think about go and buy whatever you want to buy. You have a freedom that does not cause you any problem this way. This is the same way this system works. It makes sure you use your freedom in an organised way so that you can have freedom in an un organised way. Paradoxical truth.

There may be many questions arising after this first draft, you are welcome to pose questions if you dont understand, I will either explan or rephrase this text or do both.

Lastly, what will a use of this system lead to? Well first of all it will make you a very efficient person. It will make you an aware person. A responsible person. And a person who feels good because a lot of aspects to feel good are covered in this system by automatic. All you need to do is to count and keep score and hope to reach better and better scores every day.

However, there is no point in having “sloppily” done points, because they cause minus points to the system. If you do something, do it properly, otherwise they simply dont count and will ADD minus  points instead.

Example: You call a friend, to get a score, but you dont really help the friend. that gives MINUS -3 instead of adding 3. And so on…

You can and should also add stuff like:

  • Read an interesting quote every day (1)
  • Take a nice photo (1)
  • Learn a new thing or concept (1 or 2)

I hope you will find that this system helps you to get a better life. It helps you to be a better person, towards yourself and others. It helps you to manage your time better and not waste it on potentially non-useful things that you didnt evaluate properly. For example if in the system one thing is not there, like, watch soaps 4 hours. Then you need to adress that “task” and evaluate if that is good or bad. And if you still wanna do it, make sure you got + on the BANK so you can afford to do it. Otherwise it will just detract -4 from your good score everyday.

What are the bad things with this system?

Well it does make you very aware of what you do to a very detailed level, and painstakingly aware of what you use your time to. But recall that it also allows you to get time to NOT BOTHER ABOUT IT AT ALL.

Example: you reached 25 points before its even 5 pm.

Then you know that you have been efficient and can decide to DO what the heck you want the rest of the time. Not having to book it in the system if you prefer not to.

What are the good things with it?

Good thing is that you wont allow yourself to just walk around and use your time totally without control. A behaviour that WILL GIVE YOU lots of trouble and less time to do WHATEVER YOU WANT…

(This is based on a life long problem of my own to keep a  necessary discipline and do things I need to do, in order to have more free time for other things in my life that does not necessarily generate any useful products or results at first glance – I started to use this as an entrepreneur in my early 20ies, when I had a lot of time on my hands in between work hours. I wanted to be useful and feel good and build my ego and have a good conscience at the end of a work day and know that I was improving all the time, even when I did not have a money generating business deal to make or something similar).

But the system works for unemployed, house wifes, retired, school kids on their free time. Well just about anybody with a lot of time on their hands and a lot of duties and ambitions at the same time.

Try it and let me know how it works for you! Or if there are any questions about it. I will answer questions in a FAQ, which means every question will be listed. Or I will include an explaning section to this method.


Robert S. Hedlerfog

Coach of Lifestyle & Mental training









































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September 2019
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